BYLAWS
OF
COLLINSVILLE CHAMBER OF COMMERCE

An Oklahoma Corporation

Article I – Name and Location 1
Section 1 – Name 1
Section 2 –Location 1
Article II – Purpose 1
Section 1 – Purpose 1
Article III – Limitations 1
Section 1 – Organization 1
Section 2 – Officer 1
Section 3 – Member 1
Section 4 – Debt and Other Liabilities 1
Article IV – Meetings 2
Section 1 – General Meetings 2
Section 2 – General Membership 2
Section 3 – Attendance 2
Section 4 – Vacancies 2
Section 5 – Special Meetings 2
Section 6 – Quorum 2
Article V – Membership 2
Section 1 – Criteria 2
Section 2 – Investment 2
Section 3 – Duration 2
Article VI – Officers 3
Section 1 – Control 3
Article VII – Election of Officers 3
Section 1 – Nominating Committee 3
Section 2 – Board of Directors 3
Article VIII – Duties of Officers 3
Section 1 – President 3
Section 2 – President-Elect 3
Section 3 – Vice-President 3
Section 4 – Secretary/Treasurer 4
Section 5 – Signatures 4
Article IX – Fiscal Year and Audit 4
Section 1 – Fiscal Year 4
Section 2 – Audit 4
Article X – Seal 4
Section 1 – Seal 4
Article XI – Amendments 4
Section 1 – Amendments 4
Article XII – Staff 4
Section 1 – Position 4
Section 2 – Employment 4
Section 3 – Salary 5
Section 4 – Qualifications 5
Section 5 – Duties 5
Article XIII – Enactment 5
Section 1 – Enactment 5
Section 2 – Certification 5
BYLAWS
OF
COLLINSVILLE CHAMBER OF COMMERCE

REVISED MAY 20, 2010

Article I – Name and Location
Section 1 – Name
The name of this incorporated organization shall be “Collinsville Chamber of Commerce.”
Section 2 –Location
The corporation, a 501c(6) organization per the laws of the State of Oklahoma, shall be domiciled in the City of Collinsville, Oklahoma, and shall conduct its affairs with the trade area, or market, served by the business interests of Collinsville and its immediate area.
Article II – Purpose
Section 1 – Purpose
The purpose of this corporation shall be to provide organization and methods to promote the social, commercial, industrial and civic welfare of the City of Collinsville, Oklahoma and surrounding territory, and to own and hold such property as may be necessary for the purpose of carrying into effect the purpose of this association.
Article III – Limitations
Section 1 – Organization
The Chamber of Commerce shall be nonpartisan and nonsectarian, and shall take no part in or lend its influence or facilities, either directly or indirectly, to the nomination, election, or appointment of any candidate for office in City, County, State, or Nation. The Chamber may host an open forum inviting all candidates to participate, but not endorsing any candidate.
Section 2 – Officer
No officer, committee, member, or other person shall contract or incur any debt on behalf of this Chamber or in any way render it liable unless authorized by the Board of Directors.
Section 3 – Member
No member of this Chamber shall be individually liable for any obligations, debts, or liabilities of this Chamber of Commerce.
Section 4 – Debt and Other Liabilities
A majority vote of the Board shall have the authority to incur any debt in the name of the Chamber of Commerce for fundraising, special events, etc. Any two (2) Board members with authority to issue checks may sign such checks to pay general monthly expenses, plus unexpected debts, as deemed necessary by them, up to a maximum of $500.00.
Article IV – Meetings
Section 1 – General Meetings
The Chamber General Meeting(s) shall be held each month at a time and place designated by the Board of Directors. The Board of Directors shall meet as they so deem in compliance with open meeting laws.
Section 2 – General Membership
There shall be at least one meeting of the general membership during the year which shall be known as the annual meeting; the date and time to be determined by the Board of Directors.
Section 3 – Attendance
The Board of Directors shall have the authority to drop any director who fails to attend three consecutive Board of Directors meetings without good reason.
Section 4 – Vacancies
Any vacancies occurring on the Board during the fiscal year shall be filled for that period by appointment of the President and ratification by the Board of Directors.
Section 5 – Special Meetings
Special meetings may be called at any time or place, on oral call by the President or a written call by any three members of the Board and upon reasonable notice in compliance with open meeting laws.
Section 6 – Quorum of the Board of Directors
A quorum shall consist of not less than one third of the total number of elected and appointed members of the Board of Directors.
Article V – Membership
Section 1 – Criteria
Individuals and firms of good standing, regardless of place of residence, interested in the purposes of the Chamber of Commerce, shall be eligible to membership. Business members shall enjoy all the rights and privileges of the Chamber of Commerce, and participation in business promotion events; however, all membership shall have one vote. Business members shall have the option of purchasing Associate Memberships for employees at that same location or address, with a maximum of five (5) per year. Each Associate Member shall have one vote.
Section 2 – Investment
The dues of each active member per annum shall be no less than the minimum annual amount as established by the Board of Directors. The amount of the dues to be paid by any given member shall be in proportion to the number of employees. Proration of dues, if requested and approved by the board of directors, can occur after July 1 of each year.
Section 3 – Duration
All active memberships shall continue from year to year unless the Chamber of Commerce shall be notified in writing of a discontinuance provided that a membership may be terminated by the Board of Directors.
Article VI – Officers
Section 1 – Control
The control of the Chamber of Commerce shall be vested in a Board of Directors not exceeding thirty (30) in number. Officers shall consist of one President, one President-Elect, one Vice-President and one Secretary/Treasurer.
Article VII – Election of Officers
Section 1 – Nominating Committee
At the September or October meeting each year, the President shall appoint a nominating committee of not less than three (3), nor more than (5), members to choose a candidate for President, President-Elect, Vice-President and Secretary/Treasurer for the ensuing year. At the meeting in November the nominating committee shall make their reports and the election will be held, provided, however, that others can be nominated from the floor by the membership. All Officers shall assume their duties January 1.
Section 2 – Board of Directors
The Mayor of the City of Collinsville, Superintendent of Schools, and Immediate Past President, are to be honorary Directors with full voting privileges. There shall be up to five (5) Directors which may be named by the President each year, to serve a one (1) year term. There shall be nine (9) elected Directors, in addition to the Officers, three (3) of which will be chosen by the General Assembly each year for a three (3) year term.
A nominating committee named by the President shall annually submit no less than three (3) nor more than five (5) for the three (3) elective positions and these shall be submitted to the membership on a printed ballot each January. Ballots shall be counted by a committee named by the President. All new Directors shall assume their duties at the January Board meeting.
Article VIII – Duties of Officers
Section 1 – President
The President shall preside at all meetings of the organization and the Board of Directors, unless otherwise provided. He or she, shall perform all other duties incidental to his or her office, and advise such action as he or she may deem likely to increase the usefulness of the organization. He or she shall have authority to appoint all standing committees he or she deems advisable to serve for any vacancy on the Board during the fiscal year, by appointment and ratification by the Board of Directors. He or she shall communicate with committees on project completion.
Section 2 – President-Elect
The President-Elect shall act in the absence of the President, unless otherwise provided. It is understood that the President-Elect shall assume the duties of President for the following year, after the General Election in December, unless otherwise agreed upon by the Board.
Section 3 – Vice-President
The Vice-President shall act in the absence of the President and President-Elect, unless otherwise provided. He or she shall be responsible for scheduling a speaker for the general meeting.
Section 4 – Secretary/Treasurer
The Secretary/Treasurer shall be present at all meetings of the members and Directors, and shall keep or cause to be kept, full minutes of these meetings. The Secretary/Treasurer can co-sign all Chamber of Commerce checks, and shall make, or cause to be made, on at least a quarterly basis, current reports on the condition of the Chamber’s finances to the Board of Directors, and annually to the General Membership.
Section 5 – Signatures
All Chamber of Commerce checks and financial transfers shall require two (2) authorized signatures. At least two (2) of the four (4) Officers and the Executive Secretary shall be so authorized and their names shall be on file with the appropriate banking and/or financial institutions. Two (2) Officers with authorization must sign any payroll checks.
Article IX – Fiscal Year and Audit
Section 1 – Fiscal Year
The fiscal year of the Chamber will be the calendar year.
Section 2 – Audit
The Board of Directors shall have the authority to appoint an auditing committee of one or more members. The auditing committee so appointed shall examine the financial records yearly at the close of the year’s business, and report its findings to the Board of Directors at the first regular meeting in February.
Article X – Seal
Section 1 – Seal
The corporate seal shall have inscribed thereon, the name of the corporation and the words “Corporate Seal of Oklahoma” and such other words and matters as may from time to time, be provided by law.
Article XI – Amendments
Section 1 – Amendments
These by-laws may be amended in part or in their entirety by a majority vote of the Board of Directors; provided notice of the proposed changes shall have been provided
by the Secretary to each member of the Board of Directors, not less than seven (7) days prior to a board meeting.
Article XII – Staff
Section 1 – Position
There shall be one office staff employed by the Chamber of Commerce. The staff shall carry the title of Executive Secretary. The Executive Secretary shall work for the Officers, the Board of Directors, and the members.
Section 2 – Employment
The Executive Secretary shall be hired by a majority vote of the Board of Directors, based upon recommendations from a committee appointed by the President. There will be a thirty (30) day probationary period, which will be reviewed by the above-named committee members. Termination of employment after the approved probation period shall require a two (2) week written notice to the Executive Secretary from the President or Secretary/Treasurer, or a majority vote of the Board of Directors. Resignation of the Executive Secretary shall require a two-week written notice from the Executive Secretary to the Board of Directors.
Section 3 – Salary
The salary of the Executive Secretary shall be determined by the Board of Directors. Weekly office hours for the Chamber staff as well as other considerations will be established by a contract committee chosen from the Board of Directors. The Executive Secretary shall be required to keep a time sheet and turn it in to the President or Secretary/Treasurer at the end of each pay period.
Section 4 – Qualifications
The Executive Secretary will be required to have various skills. He/she will handle public relations and should be, or will become knowledgeable of the City of Collinsville and the Chamber. He/She will network with other chambers and will present a positive appearance to those inquiring about Collinsville, either as a place to move their family, to relocate or build a business, or simply as a place to visit. He/she will possess the office skills necessary to maintain a one-person office such as, typing, ten-key, filing, bookkeeping, correspondence, etc.
Section 5 – Duties
The Executive Secretary will attend Board of Directors meetings, and in the absence of the Secretary/Treasurer, will take minutes. He/she will not be allowed a vote. He/she will be required to attend the monthly Chamber meeting, and if a member, will be entitled to one (1) vote.
The Executive Secretary will not be a member of any committee unless they choose to volunteer their time to the committee as a member of the Chamber. They will not be operating in the capacity of Executive Secretary during the planning or while participating in the activities of the committee.
The regular duties of the Executive Secretary shall be approved by the Board of Directors each January, and will be attached to the current By-laws. Additional duties may be assigned to the Executive Secretary as deemed necessary by the board of directors.
Article XIII – Enactment
Section 1 – Enactment
These By-Laws and their amendments shall become effective at the next regular meeting of general membership and will supersede and replace the last adopted revisions of the By-Laws.
Section 2 – Certification
Adopted and approved, effective ( – replace with appropriate date), by a majority of the members of the Collinsville Chamber Board of Directors, this ( replace with appropriate date).

Signed: Board of Directors and President
Attest: _______________